Hand holding house keys over miniature houses

HOA Property Management & HOA Association Management

At Accord Property Management, we manage all types of homeowner associations. Our portfolio includes both new and established HOAs, ranging from large, master-planned single-family home communities to smaller, custom condominium developments — and everything in between.

We believe that the responsible management of an association is a pivotal role best handled by experienced professionals. Having done this for many years, we’ve become exceptionally good at it. A well-run and well-organized homeowners association enhances the quality of life within the community and fosters pride of ownership and stable property values.We understand that we’re in the customer service business. We constantly strive to exceed your expectations and help you achieve your community’s goals. Communities count on Accord Property Management to act in their best interests, demonstrate deep industry knowledge, and deliver the highest level of service. Our experienced administrative staff, dedicated property accountants (led by a CPA), and qualified association managers provide you with the tools to make informed decisions that lead to the best outcomes for your community.

We also recognize that each community is unique — after all, we’re homeowners and neighbors too. With our extensive experience and expertise, we can identify the key issues your community faces and craft strategies that create flexible, effective solutions.

Accord Property Management offers a full range of services, including community management, in-house accounting, and rental management. Our all-inclusive management contract clearly outlines what you’ll receive and how much it will cost — with no hidden fees. Our team works closely with each association’s board of directors to conduct well-organized, efficient meetings; generate comprehensive, easy-to-read financial and management reports; and provide professional support based on our combined knowledge and experience.

Our approach is founded on communication, education, and accountability. We’re in this for the long haul, focusing on building strong, lasting relationships. As leaders in our industry, we look forward to helping you make your community a better place to live.

Financial Services

Maintaining complete, accurate, and timely association financials is a cornerstone of our firm. We produce all the necessary financial information your association will need to make sound management decisions.

Assessment Billing Services:

Monthly, quarterly, and annual billing statements or monthly dues coupons are distributed at the beginning of each fiscal year
Assessments are mailed to our local office for immediate deposit in the Association’s bank account
Online assessment payment by credit card or bank draft
Late notices as determined by the Association’s published Policy on Collection of Assessments
Respond to account inquiries from homeowners
When necessary, the coordination of lien and foreclosure procedures with an independent collection agency
Monthly Financial Reports, including:
Balance Sheet
Reconciliation of bank statements
Budget variance reports
Income and expense details by account number
Accounts receivable details with age analysis
General ledger
Check register

Review invoices and prepare checks for signature. Assist in the preparation of an annual operating budget and the distribution of the annual disclosure package. Cooperate with the CPA chosen by the Board in the production of the annual review or audit and preparation of the Association’s tax returns.

Maturing Developments

As many developments are learning, maintenance costs soar with aging structures. Cash reserve provisions and annual maintenance budgets often prove to be inadequate. It is best to begin planning for such an eventuality now. But if a large infusion of cash is needed to address major repairs, there are alternatives to special assessments. Accord works with a number of financial institutions willing to loan for projects, large and small.

Developer Transition

A well-planned transition from developer to homeowner control of an association is too often overlooked, to the later regret of both the developer and the homeowners. Balancing the developer’s immediate marketing needs with the community’s longer-term needs is not always easy. If done well at the beginning, there are fewer problems down the road. Accord has a keen awareness of the sensitive dynamics of this phase of development.

Construction Defects

We have assisted several associations in the identification of construction defects and in the successful preparation, prosecution, and settlement of major construction deficiency litigation. During this process, special efforts have to be made to support homeowners in preserving the marketability of their homes. We have successfully completed a smooth reconstruction of those properties.

Decade of experience between us, we have the knowledge and expertise to properly handle all aspects of HOA management on your behalf.

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